Stakeholders Communication Policy
This Policy sets out the aims and practices of MB World Group Berhad (“MBWG” or “the Company”) in respect of communicating with its stakeholders (both current and prospective).
MBWG recognises the value of providing current and relevant information to its shareholders to enhance its Corporate Disclosure Policy and empowering its shareholders through effective communication.
1. Board Approval
This Policy was approved and adopted by the Board on 23 February 2017. The Board may update and amend this Policy from time to time.
The last review and revision of this Policy was carried out on 26 February 2019.
2. Methods of Communication
The following methods of communication are available :
The Company’s website
Press Conferences/Media Releases
Such other means of communications as may be deemed appropriate.
3. Bursa Announcements
MBWG makes announcements to Bursa Malaysia Securities Berhad (“Bursa Malaysia”) in accordance with Bursa Malaysia Main Market Listing Requirements.
All announcements made to Bursa Malaysia are available to shareholders on the Company’s website at www.mbworld.com.my as soon as reasonably practical after such information is released to Bursa Securities.
4. General Meetings
The Annual General Meeting and other general meetings of the Company are the primary forum for communication with shareholders and for shareholders participation.
4.1 Date, Time and Location of General Meetings
The date, time and location of the Annual General Meeting and other general meeting will be set out in detail in the Notice of the Meeting which will be mailed to shareholders at least 21 clear days prior to the date of the meetings. The Notice will also be advertised in the National Edition of an English newspaper and posted on the Company’s website.
4.2 Proxy Form
A proxy form allowing shareholders to appoint a proxy to attend in the event the shareholders cannot attend the meeting will accompany the Notice of Meeting distributed to all shareholders.
4.3 Questions from Shareholders to the Chairman, Directors and External Auditors
At the Annual General Meeting and other general meetings, shareholders are encouraged to participate and ask questions about or comment on the management, the performance of the Company and/or the conduct of the audit and the External Auditors Report or the subject matter which is being tabled for shareholders considerations.
At the commencement of all general meetings, the Chairman will inform shareholders present of their right to demand for a poll in accordance with the provisions of the Company’s Constitution.
The Chairman will provide reasonable time for questions and answers to ensure that all subject matter tabled are thoroughly considered and debated.
Shareholders may also send in their questions and comments in advance either through e-mail, facsimile or post to be raised and answered at the general meetings.
5. Annual Report / Corporate Governance Report
The Company’s Annual Report to shareholders is the central means of communicating to shareholders the Company’s activities, operations and performance over the past financial year.
The Annual Report is distributed to shareholders annually and is sent together with the Notice of the Annual General Meeting at least 21 clear days prior to the date of the Annual General Meeting.
The Annual Report and Corporate Governance Report will also be available on the Company’s website as soon as reasonably practical after the said Report has been released to Bursa Malaysia.
6. The Company’s Website
The Company’s website at www.mbworld.com.my contains information about the Company including shareholders communications.
All announcements and press releases made to Bursa Malaysia and other relevant corporate information that has been officially released to the market will be available as soon as reasonably practical after such information has been released to Bursa Malaysia.
7. Press Conferences/Media Releases
The Company may occasionally organise press conferences and media releases in conjunction with the execution of significant or major agreements, products launches or presentations.
Presentations made during Press Conferences/Media Releases will be available on the Company’s website as soon as reasonably practical after such information is released to Bursa Malaysia.
8. Telephone, Facsimile, E-mail Contact and Post
Shareholders may contact or communicate with the Company as follows:
MB WORLD GROUP BERHAD
* Chairman’s Office
Unit 5-01, Level 5, Plaza DNP
No. 59, Jalan Dato’ Abdullah Tahir
80250 Johor Bahru, Johor
Tel No. : 607-3305979
Fax No. : 607-3305971
e-mail : firstname.lastname@example.org
* Issues regarding Corporate Governance concerns should be addressed to the Chairman’s office.
Issues regarding financial performance, operations and business should be addressed to the Executive Director/Chief Financial Officer Designate’s Office.
The Company will respond within a reasonable time frame to shareholders queries and concerns.
Issues relating to the Company’s securities should be addressed to the Company’s Share Registrar as follows:
ShareWorks Sdn Bhd
No. 2-1, Jalan Sri Hartamas 8
50480 Kuala Lumpur
Tel No. : 603-62011120
Fax No. : 603-62013121
e-mail : email@example.com